oTranscribe is so easy your Grandma can use it.

If you’ve started doing family history interviews or writing stories using audio files, you need a reliable speech-to-text tool to digitize those stories for sharing.  oTranscribe may be the program to help you get it done because it mimics the benefits of old foot-pedal dictation machines using your browser and keystrokes.  Here at Evalogue.Life, we have done hundreds of hours of transcription work for clients and our own families, experimenting with a variety of transcription and voice recognition tools.  We’ve also been happily surprised with the free or low-cost programs that are available for the DIY storyteller.  Here’s a quick review of the features and functionality of oTranscribe.

Related: Review of several transcribing and voice recognition tools

oTranscribe is Free and Easy

To begin, you can’t beat the price.  oTranscribe is free and easy to access on your computer or tablet.  Simply Google the program or use this link and you will soon have this powerful program at your fingertips.  At first glance, the service has a clean, no-nonsense look.  Here’s a screenshot from a recent transcription to give you an idea:

Slick Features

There’s a button to upload your audio file into their program and a notepad to start typing.  But don’t let its simple setup fool you.  There are several convenient features and shortcuts which make this a slick app for the at-home transcriptionist.

The ESC key works as both a pause and play button.  This makes it easy to stop and start listening while you type and reread your text.  When you do push play after pausing, oTranscribe automatically rewinds a couple of seconds.  This feature is a big timesaver.

The time stamp feature (Control + J) also makes for easier editing.  If you find yourself unable to hear a part of your audio clearly, you can insert a reminder of the time in your transcription to help you come back to it later.  I’ve found this helpful when I’ve been stuck trying to understand a phrase and wanted to move forward transcribing, but didn’t want to forget where I needed to come back and revisit the text.

Another handy feature of oTranscribe is the ability to slow down or speed up audio.  Listening to audio a bit slower lets me understand the conversations better and also helps me keep up more easily when I type.  I find myself maintaining a great rhythm of listening and typing with a slightly slower audio, a benefit unique to oTranscribe.

oTranscribe shortcuts
oTranscribe shortcuts

Keyboard Shortcuts

Other shortcuts, such as F1 and F2, let you move forward or backward a few seconds at a time.  Having done transcriptions by playing the audio file straight from my computer and typing directly into a word processing program, I can say without a doubt that oTranscibe’s shortcuts save loads of time.  I don’t lose my place by trying to scroll across a bar because the quick key options are very accurate.  With a couple of clicks, I’m exactly where I want to be in the audio instead of lost in the recording, trying to rediscover my place. You can even create your own shortcuts!

Finally, though the audio isn’t necessarily saved in the program, the text is usually saved automatically.  If you lost power on your device for any reason, when you turned it back on and went to oTranscribe’s website, you would most likely find all of your typed work backed up.  That’s a fantastic bonus to an already very helpful program.  From our use, it seemed like the Safari web browser saved the audio file when the program was closed and reopened as long as cookies weren’t deleted.  However, when we used oTranscribe in Google and closed and reopened the program, the audio had to be uploaded again.  Either way, though, the typed text was usually still there.  We did find that if we had several hours of transcriptions typed up, eventually the program would delete older backups.  For this reason, as you go along you may want to back up your work.  Once you’re done transcribing your file, simply copy and paste it into your preferred word processing program.

Related: 12 Audio Tools for Family History Writers

After Using oTranscribe, I Will Never Go Back!

Now that I’ve done transcription work using oTranscribe, there’s no way I would play an audio file from my computer and attempt transcribing without using this tool. Overall, the variable playback speeds, time stamp feature, and automatic text saving have made too big a difference in my work flow and accuracy. When you’re replaying sound clips for hours, the ease of clicking a few keys as you navigate tracks makes a world of difference.  The tools oTranscribe offers are customized for transcriptionists and practically essential in this modern age of storytelling.  If you’re thinking of turning oral history interviews into text, don’t hesitate to give oTranscribe a try. It will make one of the most tedious parts of the process much easier.

 


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Finish your story with a little help from Evalogue.LifeBy Eva Barnett, Evalogue.Life administrative assistant and staff writer.

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